CPAA Notice of Annual General Meeting:
Sunday, June 17, 2018, 10:00 AM Pacific Daylight Savings Time
Place: Teleconference call hosted from Victoria, British Columbia
The proposed Agenda will include the election of the board of directors under a new committee structure (see individual committee tasks described below):
– Coordinator and Chair of the Board of Directors
– Co-coordinator and Chair of Bylaws and Internal Rules Committee
– Secretary and Chair of Social Media and Website Committee
– Treasurer and Chair of Fundraising Committee
– Director and Chair of Membership and Volunteer Committee
– Director and Chair of Policy and Procedure Committee
– Director and Chair of Events Participation Committee
– Director and Chair of Public Relations Committee
Other business for this meeting will be:
a) Strategies and Directions – work plan and committee recruitment discussion
Membership fees are $15 annually for an individual and $25 per year for an association or organization. To be a member, member association, or member organization in good standing the membership fee must be paid before the AGM every year. All members in good standing have a vote at the AGM and are eligible to be elected to the board of directors. All others are observers or supporters.
RSVP: Current members: Please purchase your membership via Paypal/Credit Card to firstname.lastname@example.org, and you will be provided with the teleconference call-in details. Current members who remain unpaid following the AGM will be placed on the supporters list and encouraged to participate in other ways including our fundraising initiatives. You can also pay your membership by e-Transfer or mailing a cheque or money order. See http://polyadvocacy.ca/how-can-you-help/be-a-member for details.
Supporters/unpaid current members: Please donate via Paypal/Credit Card to email@example.com and email firstname.lastname@example.org for the teleconference call-in details.
Not a member? To participate as a voting member, please email email@example.com with a request to be approved as a member before June 1, 2018.
NOTE: Supporters/observers and unpaid members may attend the teleconference but only paid members of the Society can vote at the Annual General Meeting in the event of a call of votes. The Teleconference call provider may limit the number of lines and priority will then be given to paid members or supporters who have donated to this event. All are invited to participate in the work of our committees and encouraged to review the attached committee descriptions below for more information.
Committee and committee tasks:
1. Social Media and Website Committee
Maintains the organization’s social media and website place.
Does social media and website repairs/updates.
2. Membership and Volunteer Committee
Does membership and volunteer recruitment and administration.
3. Policy and Procedures Committee –
a)Legislative Change Advocacy Workgroup
Develop Human Rights policy for provincial legislatures. For example, the Ontario legislature enacts HR legislation over and above what is in the constitution of Canada. BC has similar legislation. Likely most of the other provinces too. There are groups that can help draft suggested changes, for example, humanist societies that we can work with to at least get things underway for extending some protection in the workplace, etc., for someone practicing any form of polyamory. Because we’re a national organization, it may be best to partner with national/umbrella organizations where they exist.
Build links with bisexual network/groups for future collaboration on Human Rights policy development pertaining to polyamory and bi members. Bisexuals who are also part of the polyamory community may feel particularly targeted by social non-acceptance in society.
We may get more progress working with other organizations and with bi-support for Human Rights policy development. Is there a list of such groups already or would we need to compile that?
Document and suggest changes to existing family laws to accommodate polyamory families. Where one province has enacted such legislation, recommend it for other provinces as well.
Develop policies in support of both the solo-polyamory and open-relationship sub-communities. Ensure our policies are in alignment to what some call the “polyamory majority.”
b) (Policy and Procedures Committee) – Consent Violation Workgroup
Tasked with creating policy and procedures to handle consent violation overreaching the polyamory community in general.
Also, is to propose general guidelines and best practices for polyamory groups.
A project for creating resources for polyamory groups could also come under this workgroup.
Does the Poly House Party (PHP) summer fundraiser and other fundraising.
Could be combined with the Membership and Volunteer Committee to form a general Administration Committee.
5.Events Participation Committee
Participates in, or partners with, other like-minded events.
Is to produce Pride kits for local polyamory groups: Pride is perhaps the easiest way to get maximum impact on gaining a presence in the community.
6. PR (Public Relations) Committee
Produces National Polyamory Day.
Issues media releases, such as the planned one in February and others in response to issues as they arise.
Arranges responses to interview requests from a developing list of resource people and provides coaching/training for them.
Monitors polyamory coverage in mainstream media noting that media attention can be senationally minded and reinforce unwanted or untrue stereotypes.
Seek out professional organizations and give them information sessions on polyamory and other alternative relationships.
7. Bylaws and Internal Rules Committee
Maintains the constitution, bylaws, and other structural and procedural rules of the society/organization.
Propose structural and procedural rules in support of the new ex-officio bylaw.
Could be part of an overall Administration Committee.
8. Board of Directors
Devise ways in which there is more involvement from board members, and from supporters, in the work of the organization
Approves overall policies and procedures.
Directs the organization on where to apply its focus.